Every batch writes its own evidence pack

The problem

The cost of the inspection is not the inspection.

Certification is batch by batch, and the appellation of origin is the asset that holds up the price of the product. The evidence exists — weigh tickets, field folios, lab sheets, batch logs, bottling records — but scattered across paper, spreadsheets, the ERP and the memory of three people. Every inspection, every brand client audit and every export file forces the same collection work all over again. One or two weeks of a person who does something else the rest of the year. And the bigger risk is not the time: it is a documentary gap turning up exactly when it costs the most, in front of the inspector.

• Certification is batch by batch, and the appellation of origin is the asset that holds up the price of the product. The evidence exists — weigh tickets, field folios, lab sheets, batch logs, bottling records, marbete ranges — but scattered across paper, spreadsheets, the ERP and the memory of three people.
• Every CRT inspection, every brand client audit and every export file forces the same collection work all over again. One or two weeks of a person who does something else the rest of the year.
• The bigger risk is not the time: it is a documentary gap turning up exactly when it costs the most, in front of the inspector.
• And part of the evidence was never stored in the first place, so even two weeks of work leave holes. Those holes are where a nonconformity starts.

How it fits the IRIS system

Connect and Edge capture; Agents organizes by standard and by audience.

Agents on top of everything Connect and Edge have already captured. Nothing new has to be captured. The flow: 1. Every piece of evidence enters central memory the moment it is produced, with its human signature and its timestamp (cases 1 to 10). 2. Agents organizes it per batch: agave origin with field and folio, cooking curve, must brix and tank curve, physicochemical analysis, cuts and proof, barrel and resting time, bottling order, stamp range and photographs of the critical points. 3. And presents it in the view each audience asks for:

Nothing new has to be captured. Every piece of evidence enters central memory the moment it is produced, with its human signature and its timestamp, and Agents organizes it per batch and presents it in the view each audience asks for. The recipient logs in and downloads; nobody in the plant prepares anything. This is evidence, not a report written after the fact. The master distiller, the quality manager and the receiving manager have already signed each piece; Agents only arranges what they signed.

• the appellation certification file,
• a quality dossier for a contract-production client,
• a labeling and composition file per export market. 4. The recipient logs in and downloads. Nobody in the plant prepares anything. Every piece keeps its signature and its timestamp: this is evidence, not a report generated after the fact.

See the full IRIS architecture →

Before and after

Today's preparation versus the permanent batch file

Aspect	Today	With iLEAN Agents
Preparation per inspection	1-2 person-weeks	Zero
Where the evidence is	Paper, spreadsheets, ERP, memory	One file per batch
The CRT, a brand client, an importer	Three separate reconstructions	Same evidence, three views
A documentary gap	Found in front of the inspector	Flagged when it should have been produced
Signature and timestamp	Lost in the reconstruction	Kept on every piece
Who prepares the file	Whoever is free that week	Nobody: it fills itself

From one or two weeks of reconstruction per inspection to zero. From possible documentary gaps to a file that is complete by construction, because it fills itself as the batch moves.

Impact estimate

Impact estimate — to be validated with your numbers.

The block below is an estimate to be validated against your plant's actual data. We put it forward so the committee has an order of magnitude; we refine it during the assessment.

• Continuous protection of the appellation of origin and of the contract-production agreements.
• Estimated payback 6-12 months, depending on inspection frequency, client audits and number of export markets.
• One or two person-weeks per inspection recovered, and the same again for every brand client audit.
• And a file that is complete by construction, because it fills itself as the batch moves.

Continuous protection of the appellation of origin and of the contract-production agreements. Estimated payback 6-12 months depending on inspection frequency, client audits and number of export markets. *Estimate to be validated.*

And the fair question from the production manager

"Isn't this just another document manager?" — the difference is direction. A document manager stores what somebody decides to upload, after the fact, and inherits the same gaps. Here every piece enters the instant it is produced, already tied to its batch by an anchored extraction, where the best models drop below 1.5% error [1], and signed by a person. What Agents does afterwards is reorganize it for whichever standard or client asks. A missing piece — a lab analysis that never arrived for a batch already cut — is flagged the day it should have existed, not the day the inspector asks for it.

^[1] OpenAI paper "Why Language Models Hallucinate", 2025 — on the reliability of AI in anchored tasks.